How to Start an LLC in Rhode Island: Filing Fees and Process (2025)

Forming an LLC in Rhode Island gives small business owners both liability protection and operational flexibility. The process is straightforward — from naming your business to filing official documents and maintaining annual reports. This guide walks you through each requirement, typical costs, and compliance steps to help you start your LLC confidently in 2025.

1. Choose a Unique Business Name

Your LLC name must:

• Include “Limited Liability Company,” “LLC,” or “L.L.C.”

• Be distinguishable from existing business names registered in Rhode Island.

You can verify name availability using the state’s business entity search tool.
Optional: You may reserve your desired name before filing, which is helpful if you’re still preparing your paperwork.

Pro tip: Choose a name that aligns with your long-term branding and domain availability — it helps avoid future rebranding or trademark conflicts.

2. Designate a Registered Agent

Every Rhode Island LLC must appoint a registered agent with a physical street address within the state (P.O. boxes are not permitted).

The registered agent:

• Receives official government mail, legal documents, and service of process.

• Can be an individual (like an LLC member) or a professional registered agent service.

Pro tip: Many small businesses prefer hiring a professional agent to ensure reliability and privacy, especially if they don’t maintain a fixed office.

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3. File the Articles of Organization

The Articles of Organization officially create your Rhode Island LLC when filed with the Secretary of State.

Details to include:

• LLC name and principal business address

• Registered agent’s name and address

• Organizer’s details

• Management structure (member-managed or manager-managed)

Filing fee: $150

Filing methods: Online, by mail, or in person

Processing time: Typically around 3 weeks for standard filings; expedited processing (around 2 business days) is available for an additional cost.

Pro tip: Filing online provides instant confirmation and faster processing compared to mail submissions.

4. Create an Operating Agreement

While not required by law, an Operating Agreement is strongly recommended. This internal document outlines how your LLC operates and how ownership and responsibilities are divided.

Include key details such as:

• Member ownership and capital contributions

• Voting rights and management structure

• Profit and loss distribution

• Procedures for adding or removing members

A written Operating Agreement helps protect your limited liability status and provides legal clarity in disputes or financial audits.

5. Obtain an EIN (Employer Identification Number)

An EIN from the IRS identifies your LLC for federal tax purposes. It’s required to:

• File taxes

• Hire employees

• Open business bank accounts

The application is free and can be completed online within minutes.

Pro tip: Apply for your EIN immediately after your Articles of Organization are approved so you can proceed with tax registration and banking without delays.

6. File Annual Reports

Rhode Island requires every LLC to file an Annual Report to remain in good standing.

• Due date: September 1 each year

• Filing fee: $53 (includes online processing)

• Filing method: Online or by mail

Failure to file may lead to administrative dissolution and penalty fees.

Pro tip: Set a recurring calendar reminder every August to prepare and file your report on time.

7. Additional Licensing and Compliance

Depending on your business activity or industry, you may need additional local or state licenses. For example:

• Contractors and food service businesses require specific permits.

• Certain cities or counties may have zoning or business license requirements.

Always check local and professional licensing regulations before operating.

Fee Summary

How Accounting Services Like Counto Can Help

Starting your Rhode Island LLC is just the first step — staying compliant and financially organized comes next. That’s where Counto can make a real difference.

Counto’s accounting services simplify every stage of your business setup and ongoing operations by:

• Setting up your chart of accounts and bookkeeping systems aligned with Rhode Island and IRS requirements.

• Tracking annual report and tax deadlines, so you never miss a filing or incur penalties.

• Handling payroll, sales tax, and expense management, ensuring compliance and accuracy.

• Providing real accountants backed by smart automation, so you always get expert support with less administrative work.

Whether you’re managing your first business or scaling an existing one, Counto helps you keep your LLC’s finances compliant, transparent, and ready for growth.

Summary

To form an LLC in Rhode Island, choose a unique name, designate a registered agent with a physical state address, and file your Articles of Organization with the Secretary of State for a $150 fee. Next, create an internal Operating Agreement, obtain a free EIN from the IRS, and file your Annual Report every September 1 with a $53 fee to stay in good standing. With a structured process and reliable accounting support from Counto, your Rhode Island LLC will have a strong foundation to grow confidently and stay fully compliant.

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