How to Register Your Startup in New York

Thinking about starting your business in the Empire State? Whether you’re opening a storefront in Brooklyn or launching an e-commerce brand from your home, registering your startup is the first big step. And as you embark on this journey, it’s important to ensure you’re set up for long-term success with the right support.

This is where accounting services in New York can make a significant difference, helping you navigate the registration process while ensuring compliance with tax laws. Here’s how to register your startup in New York with ease.

1. Choose Your Business Structure

The structure you choose will impact how your business is taxed and what kind of liability protection you have. Common choices include:

• Sole Proprietorship – Quick to set up, but offers no separation between personal and business assets.

• Partnership – Shared responsibilities and profits between two or more people.

• Limited Liability Company (LLC) – A flexible option with legal protections for owners.

• Corporation – A more complex structure that’s ideal if you plan to issue stock or seek outside investment.

This decision lays the foundation for how you register your startup in New York and manage it long term.

2. Pick a Business Name

You’ll need a name that’s both unique and compliant with New York’s rules. If you’re forming an LLC or corporation, your name must include a legal ending such as “LLC” or “Inc.”

To avoid duplication, search the New York State Business Entity Database to check name availability.

3. Appoint a Registered Agent

Every business in New York must designate a registered agent to receive legal documents. The agent must have a physical street address (not a PO box) in the state.

By default, the New York Secretary of State serves as your registered agent, but you can name someone else later if needed.

4. File Your Formation Documents

Once you’ve chosen your structure and name, you’ll file your official formation papers:

• LLCs: Submit Articles of Organization and pay a $200 filing fee.

• Corporations: File a Certificate of Incorporation and pay a $125 filing fee.

You can file these documents online or by mail. Expedited service is available for an additional cost.

5. Meet the LLC Publication Requirement

If you form an LLC, you must publish a notice in two newspapers (designated by your county clerk) for six consecutive weeks. Once complete, file a Certificate of Publication with the Department of State.

This requirement is unique to New York and essential to complete your registration.

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6. Draft Internal Documents

New York requires—but does not collect—certain governance documents:

• LLCs should create an Operating Agreement outlining ownership and management roles.

• Corporations need Bylaws that describe how the company will run.

These aren’t submitted to the state but are vital for smooth internal operations and legal clarity.

7. Apply for an EIN

An Employer Identification Number (EIN) from the IRS is required for tax reporting, opening a business bank account, and hiring employees.

8. Register for State Taxes

If your startup plans to sell taxable goods or hire employees, you must register with the New York State Department of Taxation and Finance. If you’re collecting sales tax, obtain a Certificate of Authority at least 20 days before you begin business operations.

This step ensures your US small business is tax-compliant from the start.

9. Check for Local Licenses and Permits

Your city or county may require local business licenses or permits depending on your industry. For example, food services, construction, and retail often need additional approvals. Contact your local government office to find out what’s required.

10. Stay on Top of Compliance

To maintain your good standing in New York:

• LLCs and Corporations must file a Biennial Statement every two years.

• Keep all tax filings current.

• Renew licenses and permits as needed.

Counto’s accounting services can help you stay on top of these ongoing requirements, ensuring that your business remains compliant without the stress of keeping track of deadlines.

Summary

To register your startup in New York, you’ll need to follow several key steps—from choosing a structure and filing with the state to getting tax-ready and staying compliant. While the process can feel overwhelming at first, taking it step by step makes it manageable.

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Here are some articles you might find helpful:

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S Corp Election for LLCs

Self-Employment Taxes